About Faculty Housing
The Office of Residential Services intends this summary as a handy guide for current and prospective faculty tenants in Teachers College properties. It includes basic information which we believe will be of value to you both while planning your move and once you have arrived.
Only actively full-time faculty in the ranks of assistant professor, associate professor and professor as well as senior executive officers are eligible for housing. Visiting professorial faculty may be eligible for a term concurrent with their appointment, based on availability. The Teachers College apartment must be the Licensee’s principal residence, that is, the Licensee must be physically present in the apartment for at least 185 days in every calendar year (except when on academic leave, including sabbatical). License holders may share their apartments only with spouses, significant others and their dependents.
As of July 1, 2004, any tenured faculty member moving into College housing is guaranteed housing for five years. At the end of the fourth year of residence, the faculty member will be informed by the College whether the fifth year will be the concluding year of residence, or if a three-year extension will be granted. Such an extension may be renewable, based on availability and at the discretion of the Office of Residential Services, and will be reviewed for possible extension at the end of the second year.
For pre-tenured faculty, the initial term of residency will be seven years, with the vacate/no vacate notification taking place in the sixth year. Non-tenured faculty will have the same possible residency extension policy available to them as tenured faculty.
The Executive Director of Campus Services, in conjunction with the Provost, is responsible for assigning apartments based on the guidelines established by the Faculty Housing Committee impaneled by the President of the College in 1996.
The College Housing Committee has established guidelines for assigning apartments. Consideration will be given for units up to the unit sized based on family size as follows:
|
Family Size |
Unit Eligibility |
|
Individual |
1 bedroom or small 2 bedroom |
|
Couple |
Large 1 bedroom or small 2 bedroom |
|
Family of three |
Large 2 bedroom or small 3 bedroom |
|
Family of four |
3 bedroom |
|
Family of 5+ |
Large 3 bedroom or 4 bedroom |
Assignment to the types of units listed above is based on availability and no guarantee can be made that the type of units listed above will be available for particular family size.
When making assignments, priority is given:
1 – New faculty being recruited from outside the New York Metropolitan region, and faculty whom the Provost has determined to be a priority to recruit who do not live outside the New York Metropolitan region.
2 – Faculty who have a major life event such adoptions or birth of a child. 3rd to transfer requests from faculty currently in on-campus housing.
3 – Newly tenured faculty member who requests a transfer.
4 – Continuing faculty member not currently living in on-campus housing.
5 – Transfers within the buildings.
Moves are allowed Monday to Friday from 9:00 a.m. to 4:00 p.m. Moving in on weekends or holidays is not allowed.
Moving companies must supply the Office of Residential Services with proof of insurance and must name Teachers College as an "Additional Insured." This documentation should be received by Residential Services at least two business days prior to move in and can be sent via email at housing@tc.columbia.edu ATTN: Executive Director of Campus Services. The documentation should reference the faculty member moving in and the apartment number.
Once you move in, if you experience maintenance issue or have maintenance questions, contact the Office of Facilities Management at 678-3010 Monday to Friday from 9:00 a.m. - 5:00 p.m.
Security Deposits are not required for faculty housing.
All apartment licenses expire on June 30 of each year and are renewable for one year as long as the tenant maintains a full-time compensated position with Teachers College.
All Teachers College apartments are for full time faculty and senior administrative staff only. Apartments may not be passed along to surviving family members. If a licensee ceases to be full-time compensated employee of the College, the license automatically terminates and the individual must vacate the unit.
Given licensee is required to maintain a full-time compensated position with the College, the monthly housing charges are exempt from rent regulations, and increases are at discretion of the College.
Questions regarding your license should be addressed to the Executive Director of Campus Services at 212-678-3235 or send email to housing@tc.columbia.edu.
Monthly housing License Fees and air conditioning charges, as applicable, are billed by the Office of Residential Services. Each resident who signs a license is responsible for making paying their balance in full by the 1st of the month and in no case later later than the 10th of each month. Residents will receive an email when new charges post.
The monthly License Fee can be paid by payroll deduction by credit card via the Housing Portal. All other related fees, i.e. Seth Low air conditioner surcharge, must be paid via the Housing Portal.
Failure to make housing monthly payments in accordance with the terms of your license may result in legal action as provided for by law including eviction from Teachers College housing.
Questions regarding your monthly bill should be addressed to the housing@tc.columbia.edu.
Transfer requests should be communicated to the Provost and Executive Director of Campus Services.
Guidelines for Faculty Subletting
Only Teachers College tenants who are affiliates (employed by the College) may sublet their apartment and only for sabbatical leaves or other approved leaves.
Sub-tenants must be affiliated, in compensated positions or classified as visiting scholar with Teachers College, Barnard College Columbia University or another NYC university. Subtenants may not be students.
Faculty members interested in subletting must submit the below items to housing@tc.columbia.edu for review and approval by the Executive Director of Campus Services.
- Request to Sublet Application.
- A passport-size photo of the subtenant (or photos, if the unit is for a couple or family)
- Documentation of affiliation. For example, a letter from TC or Columbia department head.
The prime tenant is expected to retain their status as a full-time faculty affiliate during the time of the sublet. Faculty and staff appointments must be verified before consent is given.
Permission to sublet must be approved before the subtenant moves in and cannot be assigned to another subtenant. (If the prime tenant's rent is not current when they apply for permission to sublet, the application will not be processed until the full amount due is paid by certified check or money order).
In the event the prime tenant sublets without the College's consent, both the prime tenant and subtenant may be subject to legal action by the College to obtain possession of the premises.
Please keep in mind that as the prime tenant you will remain responsible for the monthly License base fee and all other terms and conditions of the License during the sublet period. The College will not accept payments from subtenants nor issue keys to subtenants..
The subtenant has no independent rights to the unit and will not be permitted to retain the apartment beyond the term of the approved sublet agreement.